Salt Lake City

The Salt Lake City office market shows signs of normalizing after over three years of record construction, absorption, increasing lease rates, and increasing costs of construction. Compared to year-end 2016, the first quarter of 2017 reveals an increase in overall vacancy, a stabilizing market, and in some cases falling asking lease rates, and a significant rise in sublease space entering the market.

At the mid-point of 2017, the Salt Lake City office market continues to exhibit positive indicators with above average historical absorption levels, increasing lease rates in some market sectors, and generally solid overall leasing activity. Vacancy in Downtown Class "A" buildings fell by nearly 2.5 percentage points and stands at 10.9%.

Current market surveys indicate a 25-30% office space availability rate in one of Salt Lake’s premier suburban submarkets: Cottonwood. With the immense commercial growth in recent years, it begs the question: Is this a market anomaly or an indication of change to come? A closer look points toward fresh opportunities for office tenants.

Salt Lake's industrial market experienced a flurry of large deals announced over the first half of the year. Large industrial occupiers either announced or started construction on several projects including Post Consumer Brands, UPS, and most recently Amazon announcing in early July a $250 million regional fulfillment center in the Northwest quadrant.

The Cresa Project Management Team manages the entire commercial real estate process for you – from workplace planning through design, construction, furniture procurement, and relocation planning. We truly have an integrated business model. We collaborate with our real estate advisors through the entire process to make sure your needs are met every step of the way. Additionally, we make sure your project is delivered on time, within budget and to the desired specifications.

We ensure success by taking complete control of the following:

• Budget — We take charge of the spending for your project, advising you of any issues and pointing out possible savings
• Schedule — We oversee the construction schedule, informing you of key dates, making sure you have time to plan your move without disruption
• Plans — We create a rough outline of how your space will be built out, then we select the architect to draw it up formally
• Permits — We take care of obtaining any permits necessary for the construction of your space
• Vendor Selection — We oversee the hiring and supervision of designers, contractors, voice/data suppliers, and other suppliers
• Coordinate Installs — We supervise the installation of carpet, paint, trim, wiring, lighting, system furniture, and other items required in a working office
• Relocation Management — We can implement your entire move — hiring the mover, packing and unpacking, setting up computers, etc. — so your people can keep working with as few distractions as possible

Administrative Manager / Project Management Associate
Cresa Salt Lake is seeking a full-time Administrative Manager / PM Associate to become a member of its well-established team. With 58 offices in North America, Cresa is the leading commercial real estate firm that exclusively represents tenants.  Cresa breaks the traditional commercial real estate brokerage model and works collaboratively in a team environment, letting our integrated services, market knowledge, and industry insight guide our clients to effective real estate decisions.

The Administrative Manager / PM Associate will report directly to the company’s managing principals. The duties and responsibilities include the following:

Administrative Manager (40%)

• Manage office equipment and vendor contracts.
• Manage office supplies inventory.
• Perform general housekeeping functions.
• Act as primary landlord contact for Cresa’s Salt Lake office space.
• Maintain various real-estate-related and company databases, including Salesforce.com.
• Prepare and maintain all transaction files per Utah state law.
• Open mail and distribute.
• Scan all bills/receipts and email to outsourced bookkeeper.
• Ensure timely deposit of all accounts receivable. 
• Bring critical issues to appropriate managing principal that require their action/decision.
• Perform onboarding process for new employees/contractors
• Monitor and ensure all real estate licenses held in office are current.
• Maintain employee information on the Cresa Global HR database.
• Track vacation allotments.
• Create and maintain all personnel files.
• Assist managing principals with Cresa Global committee projects/assignments.
• Actively participate on the Cresa Global Business Manager Committee through monthly conference calls and annual meetings.
• Attend and participate in the Cresa annual Spring Meeting.
• Assure compliance with Cresa Global reporting requirements.
• Monitor and keep all business-related insurances current.
• Support marketing manager in presentation/RFP creation/editing.
• Manage and maintain company logins and passwords spreadsheet.
• Support marketing manager in organizing office team events.
• Organize office year-end dinner.
• Organize Christmas client gift giving.
• Special projects as requested by the managing principals.

Project Management Associate (40%)

• Support senior project managers, including:
  • Attend client meetings on an as-needed basis and take meeting notes.
  • Assist in preparing meeting minutes (updating templates and population of action items).
  • Manage and update Excel-based project budgets.
  • Assist with preparing meeting agendas and any documents needed for in-person meetings.
  • Prepare and maintain project binders.
  • General project management tasks as assigned.

Transaction Support/Desktop Publishing (20%)

• General administrative support for all agents.
• Preparation of market surveys, tour packages, site surveys, and tour itineraries, and tour maps.  These activities will be performed in concert with Cresa transaction managers. 
• Create and edit sublease flyers.
• Create client space requirement emails.
• Manage and maintain Constant Contact database.
• Maintain outside broker email blast lists.
• Manage tenants-in-the-market spreadsheet, lease-comps spreadsheet, and CompStak.
• Update Tenant Guide spreadsheet quarterly.

Qualifications/Education

• Bachelors or equivalent degree preferred.
• Prior administrative and operations experience desired.
• Qualified applicants need not hold or obtain a Utah Real Estate Salesperson license.  Should the qualified applicant want to pursue their real estate license, Cresa will support them in that endeavor.

Core Competencies Include

• Independent, resourceful, and must confidently connect quickly with others.
• Motivates and communicates well and possesses energy, optimism, and focus.
• Candidate must thrive in a team-based and highly-collaborative environment.
• Familiarity with desktop publishing and contact database management software.
• Ability to prioritize and work successfully and independently under pressure in a fast-paced environment.

Compensation

Competitive salary and bonus structure commensurate with skills and experience.

Apply

Send an email with your resume attached to panderson@cresa.com.