Office Coordinator

Responsibilities

• Direct visitors to the break room, restrooms and/or appropriate person and office
• Answer, screen, and forward incoming phone calls in addition to checking messages left in the General Mailbox
• Provide basic and accurate information in-person and via phone/email
• Ensure reception area, conference rooms and kitchen/breakroom areas are tidy and presentable, with all necessary office/breakroom supplies and snacks fully stocked – assist with weekly fruit order pick up when needed
• Maintain and ensure all printers are fully stocked with paper
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Perform other clerical receptionist duties such as filing, photocopying and helping with general administrative and marketing tasks (i.e. maintain e-blast mailing databases and assist with special marketing mailings; assist with set-up for client and company events, and assist with on-boarding preparation)
• Maintain inventory of workroom supplies – refill tabs, dividers, coils, presentation book covers, and order office supplies as needed

Qualifications

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Professional appearance and friendly outgoing personality
• Customer-service driven demeanor with a willingness to proactively seek ways to assist current administrative team
• Ability to be resourceful and proactive when issues arise
• Proficiency in Microsoft Office Suite
• Solid written and verbal communication skills and excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• High school diploma; additional certification in Office Management is a plus but not required

Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.

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