Advisor, Workplace Space & Occupancy Planner

Start Date



Boston, MA


We are currently looking for a Space & Occupancy Planner to be based at the headquarters of our Life Sciences/Pharmaceutical client located in Cambridge, MA. The position serves as the central point of contact for client-facing interactions and requests, including but not limited to new space, changes to existing space, strategic review of space allocation, and analysis. In addition, the Space & Occupancy Planner is responsible for each project's project management and success. Serving as an advisor to the real estate leadership team, the Planner will also support the property operations team while successfully executing the company's critical year-end goals.

Essential Duties & Responsibilities

The responsibilities of the Space & Occupancy Planner include, but are not limited to:

  • Lead all space planning initiatives for client and elevate space and occupancy planning work for client site(s)
  • Create and maintain a repository of all space planning projects as well as ensure an effective working knowledge of client processes and procedures
  • Identify future and validate current organizational requirements for workspace needs, including utilization, growth forecasting, specialized requirements, employee and seat counts, and other requirements at the client's business and employee level
  • Interface with client to develop new scenarios for workplace solutions to manage growth, re-orgs, supply and demand challenges, desired workplace changes, new workplace concepts, and adherence to corporate standards and guidelines
  • Evaluate requests for furniture and equipment; identifies procures, and manages the installation of office equipment, furniture, and building products, as required and within established standards
  • Assists in the management and oversight of vendor relationships, including the development of vendor bid solicitations, bid analysis and review of contracts, as well as directing, oversight, escalating and resolving of any vendor issues
  • Acts as the project lead to plan, manage and deliver a project proposal providing high-level multi-building scenarios as well as oversee scope, schedule, and budget for all client and project requests
  • Develop and execute written documentation necessary for client and vendor management during and after construction and/or relocations, including RFP's, meeting minutes
  • Attends project, construction, move, and site progress meetings; providing reporting/status updates to client
  • Assist in cross-training and development of team personnel to elevate the capabilities/capacity of the space planning team

Skills & Attributes

  • Able to independently manage competing demands of project assignments with varying size and complexity
  • Exceptional organizational and problem-solving skills required
  • Excellent analytical, communication, collaboration, and management skills required
  • Ability to prepare accurate estimates and track budgets effectively
  • Strong communication and interpersonal skills to interact with the internal project team, client, and real estate community
  • Must be process-oriented and self-motivated, with the ability to establish goals and objectives
  • Must possess a "client first" mindset

Experience & Education

  • Bachelor's degree from an accredited institution; degree in Architecture, Interior Design, Engineering, Construction Management, or Real Estate
  • Three or more years of planning experience with demonstrated ability to handle multiple projects, numerous deadlines, and conflicting priorities
  • Experience in AutoCAD, REVIT, BIM, or other drafting technologies preferred
  • Advanced knowledge of construction, architecture, and commercial real estate industries
  • Familiarity with architectural drawings; furniture, fixtures, and equipment; design and space planning concepts; construction costs and schedules
  • Proficient with the use of Microsoft Office suite including Microsoft Project, Adobe Acrobat, and Smartsheet


Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.